Don’t Forget to Feed Your Wedding Vendors

The task of feeding 100+ people at your wedding can be a daunting task. First, you have to find the right caterer. Next comes selecting the type of service and picking out your menu. Finally, once you’ve gathered all the RSVPs and meal selections and seated all of your guests, you have to send all all of this along to your caterer. But even if you’ve checked all of this off of your list, you may have forgotten one important detail: feeding your vendors.

Why do I need to feed my wedding vendors?

Your day-of vendors (i.e. your photographer, videographer, planner, etc.) are working long hours and staying by your side to ensure your wedding runs flawlessly and that every moment is captured. It’s important that they eat in order to sustain their energy and continue with their work into the evening. Sure, they could run out and grab their own food at some point at the night - but then they might miss critical moments of your wedding. The best way to make sure their fed AND have every second of your day covered is to provide them with a meal. (Plus, it’s just good hospitality!)

Which vendors do I feed?

A good rule of thumb is to feed any vendor that’s working when dinner is served to your guests. This would typically mean your planner, photographer, videographer, DJ or band, and any assistants they have with them. The caterer will take care of their own staff, but if you hired a separate bartending service, you’ll want to feed them, too.

Do I serve vendors the same meal as my guests?

Not necessarily! Many caterers provide budget-friendly “vendor meals” for non-guests. Some of them might provide vendors with the same meal as your guests, but at a discounted price. Be sure to talk to your caterer about your options when developing your budget.

Where will my vendors eat?

Each vendor will be different. Some might prefer to eat in a different room and have a true break. However, your planner, photographer, and videographer might prefer to eat in the same room so they can keep an eye on things and jump in if needed. This doesn’t mean you need to seat them at the same table as your Aunt Marci. A vendor table in the back of the room is usually good enough.

When should my vendors eat?

Timing is everything. You want to make sure your vendors are able to eat when no important events  are schedule to happen. If they’re served last, this may not give them enough time to eat before any speeches or special dances occur. For that reason, I recommend that your vendors eat around the same time as you and your partner.

Not sure which vendor to feed, where to seat them, or if they’re bringing any assistants? Talk to them! They’ll be so grateful that you took the time to ask them. And if you’re working with a planner, good news! They’ll take care of all of this for you so you don’t have to worry about it.

Pin it and Forget it! (For now.)

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